Overview

This Google Drive templategives you a ready-made folder structure organised around the four core areas ofyour music career: press and promotion, contracts and legal documents, musicand recordings, and events and touring.

Before you download a zipfile, save to your drive and start adding files, take 10 minutes to read thisguide and set up your naming conventions. A consistent system from the startwill save you hours of searching later.

How to Use This Template

Step 1: Download the folder template

This is a view only folder template. To use this template you have to download it as a zip file.

●    Right Click on the folder : ARTIST NAME

●    Click download as Zop

●    Go to File > Make a copy in your GoogleDrive (or other cloud filing system such as Dropbox).

●    Rename it to your artist name, e.g. 'Jane SmithArtist Files'. Keep it in your personal Google Drive or a shared drive you control.

Step 2: Personalise the top-level folder

Rename the root folder to match your artist name. Do not rename the four numbered top-level subfolders (01_Press, 02_Music, 03_Contracts, 04_Events, 05Business). These should stay consistent. Inside 04_Events, you will need to create and name subfolders for each gig or tour, e.g. “2026-03-11RamblinRascalTavern” or “2026-04-22 RegionalTour”. The same applies to02_Music, where you’ll create a subfolder for each release.

Step 3: Set up sharing carefully

Only share individual subfolders with people who need them, not the whole drive. For example, if you have a manager, they might need access to 03_Contracts but not 04_Events. You will likely want to make your EPK folder viewable so anyone on the Internet with the link can view.

Step 4: Follow the naming conventions

Consistent file naming is the single most important habit in this system. See the File Naming section below.